Locations

Locations help you organize where your tools and equipment live. A well-structured location hierarchy makes finding and tracking assets simple.

Understanding Locations

Locations in ToolEquip follow a hierarchical structure. You can create as many levels as needed to accurately reflect your physical storage setup. A typical location hierarchy might look like:

Main Warehouse
  └── Aisle A
      ├── Rack 1
      │   ├── Shelf 1
      │   └── Shelf 2
      └── Rack 2
Job Site — 123 Main St
  └── Tool Trailer
      └── Cabinet 3

Creating Locations

To create a location:

1. Navigate to Locations > Add Location
2. Enter a name for the location (e.g., "Warehouse A" or "Tool Room")
3. Select a parent location if this is a sub-location
4. Add a description or notes (optional)
5. Set the location type: Building, Room, Storage Unit, Vehicle, or Other
6. Click Save

Location Types

ToolEquip supports several location types to match your physical setup:

• Site — A physical address or job site (e.g., "123 Main Street Project")
• Building — A structure within a site (e.g., "Main Warehouse")
• Room — A room within a building (e.g., "Tool Crib")
• Storage Unit — A cabinet, drawer, shelf, or toolbox
• Vehicle — A truck, van, or trailer

Managing Locations

From the Locations page, you can:

• View the full location hierarchy in a tree view
• Drill down to see tools stored at each location
• Edit location details and move locations in the hierarchy
• Merge duplicate locations
• Archive locations that are no longer in use
• Generate QR code labels for locations

Best Practices

• Be specific — "Cabinet 3, Shelf 2" is much more useful than "Storage Room"
• Keep it consistent — Use the same naming convention across all locations
• Don't overcomplicate — Use only as many levels as you need. Too many levels make scanning slow.
• Label everything — Print QR code labels for each location so team members can scan to see what's stored there.
• Review regularly — Audit your location hierarchy quarterly and remove unused locations.

Scanning Locations

Each location can have its own QR code label. When someone scans a location QR code, they see:

• All tools stored at that location
• Location details and notes
• A quick option to check a tool into that location

This is especially useful for receiving new tools or doing inventory counts.